Memorandum
Date: June 2, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Scott De Leon, Public Works Director
Subject: Approval of Award of Bid for the Clayton Creek Road at Clayton Creek Bridge Replacement Project, Bid No. 20-10; Federal Aid Project No. BRLO-5914(077) and Authorize the Chair to Sign
Executive Summary: (include fiscal and staffing impact narrative):
The Purchasing Department publicly opened bids for the subject project on Thursday, April 30, 2020. Seven (7) bids were received and the apparent lowest responsible bidder was West Coast Contractors DBA Oregon West Coast Contractors, of Coos Bay, OR. Please refer to the attached bid tabulation.
The project is fully funded from the Federal Highway Bridge Program (HBP) and Toll Credits. The scope of the project is the replacement of the Clayton Creek Road Bridge over Clayton Creek near Lower Lake, CA.
Staff recommends that the Board of Supervisors award the Contract for the Clayton Creek Road at Clayton Creek Bridge Replacement Project to West Coast Contractors DBA Oregon West Coast Contractors in the amount of $1,613,171.40 and authorize the Chair to execute the Agreement and execute the attached Notice of Award.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☒ Public Safety ☒ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Award Contract for the Clayton Creek Road at Clayton Creek Bridge Replacement Project to West Coast Contractors DBA Oregon West Coast Contractors in the amount of $1,613,171.40 and authorize the Chair to execute the Agreement and execute the attached Notice of Award.