Memorandum
Date: July 28, 2020
To: The Honorable Moke Simon, Chair, Lake County Sanitation District Board of Directors
From: Jan Coppinger, Special Districts Administrator
Subject: (Sitting as Lake County Sanitation District) Consideration of Change Order #1 with Mercer Fraser Company for Anderson Springs Sewer Project, for an increase of $23,688.00 and a revised contract amount of $1,950,683.00 and Authorize Board Chair to Execute
Executive Summary: (include fiscal and staffing impact narrative):
Attached for review and approval is Change Order #1 for the Anderson Springs Sewer Project - Onsite Work. This contract was to install and connect the wet well and grinder pumps at each property. Every property was different and each presented its own set of challenges. Some properties required additional work or materials to accomplish the connection.
There are eleven changes making up the total change order of $23,688.
Item No. 1
Installation of additional 4-inch Schedule 80 PVC gravity sewer piping beyond the contract
quantity of 12 feet as directed in the field and at the previously agreed to unit price of $15.00
per linear foot. Full compensation to be at the agreed Lump Sum price of: $6,060.00
Item No. 2
Installation of additional 1-1/4” electrical conduit and longer pump cables including exchange of
75 foot long pump supply cable with 100 foot long pump supply cable at the agreed to unit
price of $105.24 per installation as indicated in Signa Mechanical Quotation Number Q901480.
Longer pump cables were installed at Plan ID #16, #29, #54, #71 and #88. Work generally
includes, but is not limited to trenching; conduit; fittings; bedding; backfilling; compaction; pump
cable installation; and delay.
Full compensation to be at the agreed Lump Sum price of: $526.20
Item No. 3
Abandon and fill existing septic tank at Plan ID#73 on 2/4/2020 and 2/5/2020 as indicated in
Extra Work Bill 1.0. Work generally includes, but is not limited to excavation for septic tank
pumping (by others); creating holes in bottom of septic tank, excavation and demolition of
existing septic tank lid and sidewalls; furnish and install pea gravel in septic tank; backfilling;
compaction; and delay.
Full compensation to be at the agreed Force Account price of: $2,727.18
Item No. 4
Additional time and labor to identify and address failing septic tank at Plan ID#38 on 2/18/2020
and 2/19/2020 as indicated in Extra Work Bills 2.0 and 4.0, respectively. Work generally
includes, but is not limited to utility potholing, excavation for septic tank pumping (by others);
coordination with Lake County Health Department, trenching in close proximity of buildings,
demolition of concrete, and delay.
Full compensation to be at the agreed Force Account price of: $2,909.13
Item No. 5
Removal and replacement of existing water service at Plan ID#34 on 2/18/2020 as indicated in
Extra Work Bill 3.0. Work generally includes, but is not limited to utility potholing; trenching;
furnish and install 3/4" water service piping and fittings; bedding; backfilling; compaction; and
delay. Full compensation to be at the agreed Force Account price of: $436.75
Item No. 6
Additional time and labor to hand excavate electrical conduit trench from control panel to wet
well at Plan ID#29 on 2/28/2020 as indicated in Extra Work Bill 5.0. Work generally includes,
but is not limited to utility hand trenching; hand backfilling; compaction; and delay.
Full compensation to be at the agreed Force Account price of: $1,187.22
Item No. 7
Abandon and fill existing septic tank at Plan ID#30 on 3/23/2020, 3/25/2020 and 3/31/2020 as
indicated in Extra Work Bills 6.0, 7.0 and 8.0, respectively. Work generally includes, but is not
limited to utility potholing; excavation for septic tank pumping (by others); creating holes in
bottom of septic tank, excavation and demolition of existing septic tank lid and sidewalls;
furnish and install pea gravel in septic tank; backfilling; compaction; and delay.
Full compensation to be at the agreed Force Account price of: $3,152.74
Item No. 8
Additional work due to septic tank conflict at Plan ID#24 on 4/6/2020 as indicated in Extra
Work Bill 9.0. Work generally includes, but is not limited to utility potholing; hand excavation
around existing septic tank; additional trench; removal and replacement of existing private
property gravity sewer plumbing; backfilling; compaction; and delay.
Full compensation to be at the agreed Force Account price of: $1,033.92
Item No. 9
Additional work due to unforeseen conflict with pressurized leach field at Plan ID#1 on
4/7/2020 as indicated in Extra Work Bill 10.0. Work generally includes, but is not limited to
utility potholing; hand excavation; repair of damaged private property pressurized leach field
lines; backfilling; compaction; and delay.
Full compensation to be at the agreed Force Account price of: $672.34
Item No. 10
Additional time and labor to hand excavate electrical conduit trench from control panel to wet
well, gravity sewer trench, and pressure lateral trench at Plan ID#23 on 4/16/2020 as indicated
in Extra Work Bill 11.0. Work generally includes, but is not limited to utility hand trenching;
hand backfilling; compaction; removal and replacement of block retaining wall; and delay.
Full compensation to be at the agreed Force Account price of: $2,794.05
Item No. 11
Additional time and labor to hand excavate electrical conduit trench from control panel to wet
well, gravity sewer trench, and pressure lateral trench at Plan ID#7 on 4/21/2020 and
4/22/2020 as indicated in Extra Work Bills 12.0 and 13.0, respectively. Work generally
includes, but is not limited to utility hand trenching; hand backfilling; compaction; removal and
replacement of landscape retaining wall; and delay.
Full compensation to be at the agreed Force Account price of: $2,188.47
This project is funded with DCBG Grant funds and this change order falls within the amount allocated for this project.
If not budgeted, fill in the blanks below only:
Estimated Cost: _$23,688.00__ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☐ Public Safety ☒ Infrastructure ☐ Technology Upgrades
☒ Economic Development ☒ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Consideration of Change Order #1 with Mercer Fraser Company for Anderson Springs Sewer Project, for an increase of $23,688.00 and a revised contract amount of $1,950,683.00 and authorize the Board Chair to execute.