Date: July 28, 2020
To: The Honorable Moke Simon, Chairman, Lake County Board of Supervisors
From: Brian L. Martin, Sheriff/Coroner
Subject: (a) Waive the formal bidding process, per Ordinance #2406, Purchasing Code 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve Agreement between the County of Lake and Helico Sonoma Helicopters for Fiscal Year 2020/21 in the amount of $50,000 and authorize the Chair to sign
Executive Summary: The Lake County Sheriff’s Office requests Your Boards’ approval on the attached contract with Helico Sonoma helicopter services for Fiscal Year 2020/21 Helicopter services are utilized by the Sheriff’s Department for marijuana reconnaissance and eradication on public and private lands. These services are essential to the effectiveness of the marijuana enforcement program. In past years, the California National Guard has provided these services without cost, but they are now largely unavailable due to reduced resources and other commitments. Due to fire suppression activity, it is unknown which vendors will be available during the various times of the year, therefore, we will be utilizing all three of these vendors with the funds available. We request your Board waive the competitive bidding process of the County’s purchasing ordinance, under section b (exemptions from competitive bidding) as it is not in the public interest due to the unique nature of goods or services.
If not budgeted, fill in the blanks below only:
Estimated Cost: _50,000__ Amount Budgeted: _130,000____ Additional Requested: _N/A__ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☒ Not applicable
☐ Well-being of Residents ☒ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested? 38.2
How long has Agreement been in place? Renewed annually
When was purchase last rebid? Contractor’s provide their current rates
Reason for request to waive bid? Only one Contractor to date is able to supply requested insurance
Recommended Action: (a) Waive the formal bidding process, per Ordinance #2406, Purchasing Code 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve Agreement between the County of Lake and Helico Sonoma Helicopters for Fiscal Year 2020/21 in the amount of $50,000 and authorize the Chair to sign