Memorandum
Date: August 11, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Maria Valadez, Registrar of Voters
Subject: Adopt Resolution Accepting the California Secretary of State’s Grant Award Known as The Help America Vote Act Funds Provided by the Federal Coronavirus Aid, Relief and Economic Security (CARES) Act to be Used for Election Activities Related to the Coronavirus Pandemic and Approving and Authorizing the Registrar of Voters to Sign the Grant Award Agreement with the State.
Executive Summary: (include fiscal and staffing impact narrative):
The United States Congress appropriated funding for the Help America Vote Act of 2020 (HAVA) and the Coronavirus Aid, Relief and Economic Security (CARES) Act. On June 29, 2020, Assembly Bill 89 and Assembly Bill 100 were signed by Governor Newsom to appropriate funding for the November 2020 election consistent with state requirements put in place to reduce the spread of COVID-19.
In allocating the funding, the Legislature indicated that the Secretary of State shall compile the remaining amounts from the state’s voting system funding provided in the Budget Act of 2018 and the Budget Act of 2019 by county, calculate the difference between costs related to conducting the November 2020 election and remaining state voting system funding by county, and then reimburse counties for the difference in cost. Based on those considerations and reports, the allocation for COVID-19 state and federal funding that will be reflected in contracts will be issued for each county.
By adopting this Resolution, the County will be entering into an agreement with the Secretary of State to receive up to the maximum grant amount of $127,242 (General COVID-19 Funding $107,549 and Outreach/Communication $19,693) to prevent, prepare for, and respond to the national emergency related to the Coronavirus for the 2020 Federal Election Cycle.
The Secretary of State will be sending an agreement (or contract) for signature and in order to execute the agreement (or contract), the State requires that the Board of Supervisors adopt a resolution providing authority to enter into the agreement (or contract).
If not budgeted, fill in the blanks below only:
☐ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?