Memorandum
Date: August 18, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Maria Valadez, Registrar of Voters
Subject: (a) Report on the status of preparations for the November 3, 2020 election, and (b) Request for the use of the Board chambers for elections purposes on November 3, 2020
Executive Summary: (include fiscal and staffing impact narrative):
I am requesting an opportunity to report to your Board on the status of preparations, in light of the ongoing pandemic, for the November 3, 2020 election.
In addition, in light of the need to make special arrangements to enable constituents to vote in person safely, with proper social distancing in place, I am requesting the use of the Board chambers on November 3, 2020. The use of the Board chambers would enable the setup of voting stations in the larger space, rather than in the cramped hallway area on the second floor. Admittedly, this is an extraordinary request and would necessitate that your Board meet in Zoom. But at this time, many constituents are expressing their intention to vote in-person and this one-time accommodation would increase our capacity to support in-person voting during the pandemic.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☒ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☒ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☒ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
(a) Report only
(b) Approve use of the Board chambers for voting purposes on November 3, 2020