Memorandum
Date: September 1, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Scott De Leon, Public Works Director
Subject: Approve Agreement between the County of Lake and DBT Transportation Services for Maintenance and Repair of AWOS III System at Lampson Field in the amount of $27,600 and Authorize the Chair to Sign
Executive Summary: (include fiscal and staffing impact narrative):
The Department of Public Works recently solicited competitive proposals to hire a private company to maintain our new AWOS III system at Lampson Airport. The Federal Aviation Administration (FAA) has issued strict guidelines regarding the qualifications required for maintaining this important airport equipment.
The firm DBT Transportation Services (the parent company of All Weather, Inc.), provided the only responsive bid for this work. Staff is proposing a five year contract with DBT Transportation Services, at a total cost of $27,600 for the five year period. The first year cost will be $5,400, increasing annually to a fifth year cost of $5,700.
This expense has been included in the Lampson Airport budget for FY 2020-21.
Staff recommends approval of the proposed contract and authorization for the Director of Public Works to sign.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☒ Public Safety ☒ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Approve Agreement between the County of Lake and DBT Transportation Services for Maintenance and Repair of AWOS III System at Lampson Field in the amount of $27,600 and Authorize the Chair to Sign