Memorandum
Date: September 15, 2020
To: The Honorable Moke Simon, Chairman, Lake County Board of Supervisors
From: Brian L. Martin, Sheriff/Coroner
Subject: Approve the Sun Ridge Systems Software Support Services Agreement for the FY 2020/21 in the amount of $43,489.50 for the support of its Law Enforcement Software Suite, and authorize the Chairman to sign.
Executive Summary: The Lake County Sheriff’s Department requests your approval of the attached SunRidge Systems Software Support Services Agreement for the support, maintenance and enhancement services of the County law enforcement software suite. This software is used by the entire department, including the Hill Road Jail for InCustody, warrants and financial services, Central Dispatch and Enforcement/Investigations. It is also utilized by both Probation and the District Attorney’s Office as well as the Lakeport and Clearlake Police Department’s. This software is essential to the operation of law enforcement services and has been in use since 2002. This contract is effective July 15, 2020 as it covers the current years’ maintenance costs.
Funds are budgeted in the Sheriff/Central Dispatch budget 2202/17.00.
If not budgeted, fill in the blanks below only:
Estimated Cost: $43,489.50 Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☒ Not applicable
☐ Well-being of Residents ☒ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: The Sheriff’s Department recommends Approval of the Sun Ridge Systems Software Support Services Agreement for the FY 2020/21 in the amount of $43,489.50 for the support of its Law Enforcement Software Suite, and authorize the Chairman to sign.