Memorandum
Date: September 22, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Jan Coppinger, Special Districts Administrator
Jesus Salmeron, Special Districts Deputy Administrator
Subject: (a) Adopt Resolution revising the Fiscal Year 2020-2021 Adopted Budget of the County of Lake by cancelling reserves in Fund 295 Special Districts Administration Equipment, in the amount of $30,000 to make appropriations in Budget Unit 8695, Object Code 786.62-74; (b) Authorize the Special Districts Administrator / Assistant Purchasing Agent to issue a Purchase Order not to exceed $30,000 to Industrial Electrical Company for the Purchase of a 15 KW Generator for the Special Districts Administration Building.
Executive Summary:
Special Districts Administration is requesting the purchase of a 15 KW generator with an anticipated cost of $30,000 that can be used at the Special District Administration office which suffered from power outages during last year’s PSPS’s. The Special Districts Administration office is without a generator and with the PG&E PSPS approaching, a generator is needed to ensure continual office service/support with our utility customers, our field staff, other county departments and vendors. The generator will provide sufficient power to run the administration office in the event of a PG&E public safety power shutoff.
Attached for your review is a Resolution cancelling Fund 295 Special Districts Administration, Equipment Reserve Designation in the amount of $30,000. The amount would be appropriated to Fund 295 Object Code 786.62-74 Fixed Assets-Equipment / Other.
The District requests your Board’s approval of the purchase to ensure no interruption of service during a loss of power, which is anticipated by the PG&E PSPS fire prevention policies and procedures.
If not budgeted, fill in the blanks below only:
Estimated Cost: $30,000 Amount Budgeted: $30,000 Additional Requested: 0 Future Annual Cost: 0
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☒ Public Safety ☒ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☒ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☒ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested? N/A
How long has Agreement been in place? N/A
When was purchase last rebid? N/A
Reason for request to waive bid? N/A
Recommended Action:
(a) Adopt Resolution revising the Fiscal Year 2020-2021 Adopted Budget of the County of Lake by cancelling reserves in Fund 295 Special Districts Administration Equipment, in the amount of $30,000 to make appropriations in Budget Unit 8695, Object Code 786.62-74;
(b) Authorize the Special Districts Administrator / Assistant Purchasing Agent to issue a Purchase Order not to exceed $30,000 to Industrial Electrical Company for the Purchase of a 15 KW Generator for the Special Districts Administration Building.