Memorandum
Date: August 25, 2020
To: The Honorable Moke Simon, Chairman, Lake County Board of Supervisors
From: Brian L. Martin, Sheriff/Coroner/OES Director
Subject: Approve purchase (a) HEPA Filtration system from Portable Air Group for use at the Lake County Jail; (b) Racks and Transfer boards from Mopec for use in the Mobile Refrigerated Unit; (c) approve budget transfer in the amount of 33,444 into a fixed asset account due to the total cost of each order and (d) authorize the Sheriff to sign the purchase orders
Executive Summary: The Sheriff’s Department requests your Boards’ authorization to purchase a HEPA Filtration system from Portable Air Group in the amount of $5,468.88 for use at the Lake County Jail. This system will provide a negative air flow in a secured area of the facility in the case of a communicable disease. The jail facility has one unit purchased several years ago from Homeland Security funding. This unit will provide a second location to house incarcerated individuals, should the need arise.
Bids were received from Portable Air Group, Spycor Environmental and InLine Distributing, with Portable Air Group being the low-bidder.
Portable Air Group - $5,468.88
InLine Distributing - did not meet specifications
Spycor - $5,892.44
Approve purchase 8 body racks and 32 transfer boards from Mopec in the amount of $27,974.32 for the recently acquired mobile refrigerated unit. Bids were received from Mopec, Disaster Medical and PennCare, with Mopec being the low-bidder.
Mopec - $27,974.32
PennCare - $31,638.00
Disaster Medical - $37,053.34
Funding for these purchases is available from a Bureau of Justice Assistance Grant (BJA) related to the COVID-19 pandemic and are allocated in the Sheriff’s budget 2221. There is no general fund cost for these purchases.
If not budgeted, fill in the blanks below only:
Estimated Cost: _33,444__ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☒ Not applicable
☐ Well-being of Residents ☒ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Approval to purchase (a) HEPA Filtration system from Portable Air Group for use at the Lake County Jail; (b) Racks and Transfer boards from Mopec for use in the Mobile Refrigerated Unit; (c) approve budget transfer in the amount of 33,444 into a fixed asset account due to the total cost of each order and (d) authorize the Sheriff to sign the purchase orders