Memorandum
Date: October 20, 2020
To: The Honorable Moke Simon, Chair, Lake County Sanitation Board of Directors
From: Jan Coppinger, Special Districts Administrator
Subject: (Sitting as Lake County Sanitation District) Consideration of Final Balancing Change Order with Mercer Fraser Company for Anderson Springs Sewer Project, for a decrease of $235,011.00 and a revised contract amount of $1,715,672.00 and Authorize Board Chair to Execute
Executive Summary: (include fiscal and staffing impact narrative):
Mercer Fraser Company has completed the on-site work for the Anderson Springs Sewer Project. The project came in under budget and we are submitting the final balancing change order to reflect a decrease of $235,011.00 in the total contract amount.
Exhibit A, attached, lists the final changes in project costs.
The entire contract which was signed June 25, 2019 was for $1,926,995.00 and one change order in the amount of $23,688.00 brought the total to $1,950,683.00. The final balancing change order reduces the amount by $235,011.00 for a total contract price of $1,715,672.00.
All work has been completed as of September 30, 2020 and the new public sewer system is operating as designed. This portion of the project was funded by HCD- CDBG grant funds.
If not budgeted, fill in the blanks below only:
Estimated Cost: ___NA_____ Amount Budgeted: ___NA_____ Additional Requested: ___NA___ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☒ Public Safety ☒ Infrastructure ☐ Technology Upgrades
☒ Economic Development ☒ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☒ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action:
Consideration of Change Order #2, Balancing change order for a reduction of $235,011 and a new final contract amount of $1,715,672.