Memorandum
Date: October 20, 2020
To: The Honorable Moke Simon, Chair, Lake County Sanitation District Board of Directors
From: Jan Coppinger, Special Districts Administrator
Subject: Adopt Resolution Authorizing Special Districts Administrator to Sign the Notice of Completion for Work Performed under Agreement 19-08A, Dated June 25, 2019 for the Onsite Installation of Sanitation Equipment for the Anderson Springs Sewer System.
Executive Summary: (include fiscal and staffing impact narrative):
On June 25, 2019, your Board approved an agreement with Mercer Fraser Co. in the amount of $1,926,995 for the purchase and installation of onsite equipment for the Anderson Springs Sewer Project.
Two Change Orders, including the final balancing change order brought the total cost of the project to $1,715,672.
The project is complete and staff is requesting you adopt the attached resolution authorizing the Special Districts Administrator to sign the Notice of Completion.
If not budgeted, fill in the blanks below only:
Estimated Cost: _NA_____ Amount Budgeted: __NA____ Additional Requested: __NA____ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☒ Public Safety ☒ Infrastructure ☐ Technology Upgrades
☒ Economic Development ☒ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☒ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action:
Staff is requesting you adopt the attached resolution authorizing the Special Districts Administrator to sign the Notice of Completion for work performed under Contract 19-08A, signed June 25, 2019 for the Installation of onsite equipment for the Anderson Springs Sewer Project.