Memorandum
Date: October 20, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Scott De Leon, Public Works Director
Subject: Approve Agreement for Federal Apportionment Exchange Program and state Match Program for California Department of Transportation - Non MPO County, Agreement No. X20-5914(121) at no cost to the County, and authorize the Chair to sign
Executive Summary: (include fiscal and staffing impact narrative):
On April 14, 2020, the Board of Supervisors approved Agreement No. X20-5914(121), Federal Apportionment Exchange Program and State Match Program. This agreement allows the County to exchange the Federal RSTP dollars for unrestricted State dollars which provide greater flexibility on the type and location of projects to be funded.
Staff sent the signed agreement off to the California Department of Transportation (Caltrans) for final ratification, but was notified that Caltrans is now requiring a Resolution Authorizing who may sign the agreement for the County in order to ratify the agreement.
On August 25, 2020, the Board approved Resolution No. 2020-122 authorizing the Chair of the Board of Supervisors to sign Agreement No. X20-5914(121).
To avoid any confusion by the public, we are asking the Board to reapprove the agreement and authorize the Chair to sign
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☐ Public Safety ☒ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action:
Approve the attached Agreement exchanging Federal RSTP dollars for unrestricted State dollars at no cost to the County and authorize the chair to sign said agreement.