Memorandum
Date: November 17, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Scott De Leon, Public Works Director
Subject: Approve Amendment One to Agreement between the County of Lake and Quincy Engineering, Inc. for Engineering Services for Hill Road MP 7.75 Landslide Repair Project in Lake County CA
Executive Summary: (include fiscal and staffing impact narrative):
On May 2, 2017, the Department of Public Works entered into an agreement with Quincy Engineering to provide preliminary and final design, right of way, bidding and construction assistance services for Hill Road MP 7.75 Landslide Repair Project.
This project was put on hold in July 2017 due to legal challenges and the inability to obtain right to enter onto private properties. A Notice to Proceed (NTP) to restart project activities was issued in July of 2019. Due to the delay in this project, changes to the project Scope of Work, Organization Chart and Budget will need to be changed.
Exhibit “C” of Amendment One provides a detail sheet that clearly identifies each affected task, task budget augmentation, task budget reduction, and task budget re-allocation. Caltrans has concurred with this amendment and associated costs are eligible for reimbursement As a result of this amendment, the contract amount will be increased by a net amount of $86,805.07.
The Federal Highway Administration (FHWA) Emergency Relief Funding Grant provides 100% of the funds required for this project.
Staff recommends that the Board of Supervisors approve the Amendment One to Agreement for Engineering Services for Hill Road MP 7.75 Landslide Repair Project with Quincy Engineering in the amount not to exceed $86,805.07, for a revised total contract amount of $295,805.07, and authorize the Chairman to execute said Agreement.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☒ Public Safety ☒ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action:
Staff recommends that the Board of Supervisors approve the Amendment One to Agreement for Engineering Services for Hill Road MP 7.75 Landslide Repair Project with Quincy Engineering in the amount not to exceed $86,805.07, for a revised total contract amount of $295,805.07, and authorize the Chairman to execute said Agreement.