Memorandum
Date: November 3, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Denise Pomeroy, Health Services Director
Subject: EXTRA ITEM: (a) Consideration of “extra” agenda item, and, (b) Consideration of Approve CFMG/Wellpath Requested Two Agreement Addendums and Authorize the Board Chair to Sign
Executive Summary: (include fiscal and staffing impact narrative):
(a) These items are being submitted as “extra” agenda items. The justification for this request to consider an item not on the posted agenda is as follows:
These items came to my attention subsequent to the posting of the current agenda and there is a need to take action before the next agenda.
(b) California Forensic Medical Group (CFMG) has contracted with Lake County for jail medical services since January 1, 1996. The current Agreement is in effect for Fiscal Years 2019-2022. Due to the COVID-19 outbreak at the jail CFMG/Wellpath is requesting that the County provide additional staffing for increased medical and administrative duties, in addition to the staffing requirements of the original Agreement. CFMG/Wellpath has submitted two Amendments to the original Agreement for consideration:
CFMG/Wellpath proposes in the first attached Addendum to use a temporary agency to supply Licensed Vocational Nurses at an hourly rate as needed for a two month term, with an automatic continuation of this Addendum unless the County provides a 15 day notice to terminate the service.
In the second attached Addendum, CFMG/Wellpath proposes to amend the current administrative support from 20 to 40 hours a week, and retitle the position from Clerk to Administrative Assistant. This request is deemed necessary by CFMG/Wellpath to ensure the increased workload and administrative needs of the program are properly met and the title will better reflect the responsibilities of the role.
In Lake County’s CARES act spending plan, funds are set aside for additional Public Health staffing needs and a portion of these funds will be used to cover the cost of these addendums. There is no County General Fund cost for these additional services.
If not budgeted, fill in the blanks below only:
Estimated Cost: unknown Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ____
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☒ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☒ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☒ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
(a) Staff recommends your Board take action by motion to accept this item for consideration as an “extra” agenda item.
(b) Staff recommends your Board approve the first Addendum to Agreement with Wellpath to use a temporary agency to supply Licensed Vocational Nurses, and authorize the Chair to sign.
(c) Staff recommends your Board approve the second Addendum to Agreement with Wellpath to amend the current administrative support from 20 to 40 hours a week, and retitle the position from Clerk to Administrative Assistant, and authorize the Chair to sign.