Memorandum
Date: December 1, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Scott De Leon, Water Resources Director
Subject: (Sitting as the Board of Directors for the Lake County Watershed Protection District) (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of the goods or services, and (b) Approve the Agreement between the County of Lake and Monument Inc. for appraisal and acquisition services for the Middle Creek Flood Damage Reduction and Ecosystem Restoration Project and authorize the Chair of the Board of Directors to sign the Agreement
Executive Summary: (include fiscal and staffing impact narrative):
Waiving the formal bidding process pursuant to Lake County Code Section 38.2, your Board approved an agreement on September 17, 2019 with Paragon Partners Ltd. (Paragon) to provide appraisal and relocation assistance services for the Middle Creek Flood Damage Reduction and Ecosystem Restoration Project for eight (8) priority parcels within the Project area. The September 17, 2019 Paragon Agreement was signed while long-time Project Manager, Jeremy Nied, was with the firm. Mr. Nied was Project Manager for the appraisal and acquisition services for the Middle Creek Project for six (6) years. Shortly after signing the Agreement, Mr. Nied left Paragon Partners Ltd., to work with Monument Inc., Right-of-Way Services.
In addition to the eight (8) priority parcels in the Project area that Paragon is currently in the process of conducting appraisal and relocation assistance services for, there are forty-six (46) parcels in the Project area that need to be acquired not outlined in the current Agreement. The District believes it is in the best interest of the Project to enter into an Agreement with Monument Inc., where former Middle Creek Project Manager Jeremy Nied will be tasked with overseeing the successful appraisal and acquisition of the remaining parcels in a timely manner.
Monument Inc.’s. Proposal includes the Scope of Work to include full right-of-way acquisition services of forty six (46) parcels with twenty six (26) owners for a total cost of one hundred eighty-seven thousand four hundred and zero cents ($187,400.00).
This item is not anticipated to be controversial and requires immediate approval to ensure the Project moves forward in an efficient manner; therefore, we are requesting this item be placed as a Consent Item on the Board of Supervisors December 1, 2020 Agenda.
If not budgeted, fill in the blanks below only:
Estimated Cost: $187,400.00 Amount Budgeted: $187,400.00 Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☒ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action:
Sitting as the Board of Directors for the Lake County Watershed Protection District (a) Waive the formal bidding process, pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of the goods or services, and (b) Approve Agreement between the County of Lake and Monument Inc. for the full right-of-way acquisition services of forty six (46) parcels with twenty six (26) owners for a total cost of the Middle Creek Flood Damage Reduction and Ecosystem Restoration Project and authorize the Chair of the Board of Directors to sign the Agreement.