Memorandum
Date: December 1, 2020
To: The Honorable Moke Simon, Chair, Lake County Board of Supervisors
From: Carol J. Huchingson, County Administrative Officer
Subject: Approve Amendment No. 1 to Agreement for Sulphur, Pawnee and Mendocino Complex Wildfires Structural Burn Debris Removal Insurance Cost Recovery and Invoicing in Lake County, CA
Executive Summary: (include fiscal and staffing impact narrative):
As your Board will recall, in late 2019, the County entered into an Agreement with Tetra Tech for Debris Removal Insurance Cost Recovery services. When the COVID-19 pandemic struck in March, in consistency with many State-level initiatives deferring payments of rent and other obligations, staff elected to temporarily suspend efforts to collect and secured CalOES approval to extend the project.
As a result, the Period of Performance of the County’s Agreement with Tetra Tech for Debris Removal Insurance Cost Recovery services must be extended, from an end date of November 25, 2020, to November 25, 2021. There is no additional cost associated with this extension.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☒ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☒ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Approve Amendment No. 1 to Agreement for Sulphur, Pawnee and Mendocino Complex Wildfires Structural Burn Debris Removal Insurance Cost Recovery and Invoicing in Lake County, CA