Memorandum
Date: 01/26/2021
To: The Honorable Supervisor Simon, Chair, Lake County Board of Supervisors
From: Scott Harter, Special Districts Administrator
Jesus Salmeron, Special Districts Deputy Administrator-Fiscal
Subject: (a) Waive the competitive bid process under Ordinance #2406, Section 2 38.2 as it is not in the public interest due to the unique nature of the goods; and (b) Approve the Special Districts Administrator acting as the Assistant Purchasing Agent to issue and sign a purchase order in the amount not to exceed $65,000 to Carbon Activated Corp, USA for the removal and replacement of 32,000 pounds spent media from two Granulated Activated Carbon (GAC) filter systems in CSA #20 Soda Bay Water.
Executive Summary: (include fiscal and staffing impact narrative):
County Service Area #20 Soda Bay Water Treatment Plant has two Granulated Activated Carbon Filters which play an important role in water quality and production. Free flowing spent filter media should be replaced every 3 to 4 years to increase the efficiency in the water treatment process and decrease the backwash and pumping costs.
Our staff has made several attempts at gathering quotes from other vendors, however, most vendors are located outside of California or did not respond to our requests at all. Due to the unique nature of the goods, and the lack of vendors available in our area, we respectfully request your Board approves the purchase order for the removal and replacement of 32,000 pounds of GAC filter media.
If not budgeted, fill in the blanks below only:
Estimated Cost: $65000 Amount Budgeted: $65,000 Additional Requested: 0 Future Annual Cost: 0
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☒ Public Safety ☒ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested? N/A
How long has Agreement been in place? N/A
When was purchase last rebid? N/A
Reason for request to waive bid? A competitive bidding would produce no economic benefit to the County.
Recommended Action:
(a) Waive the competitive bid process under Ordinance #2406, Section 38.2 as it is not in the public interest due to the unique nature of the goods; and (b) Approve the Special Districts Administrator acting as the Assistant Purchasing Agent to issue and sign a purchase order in the amount not to exceed $65,000 to Carbon Activated Corp, USA for the removal and replacement of 32,000 pounds spent media from two GAC filter systems in CSA #20 Soda Bay Water.