Memorandum
Date: March 9, 2021
To: The Honorable Bruno Sabatier, Chair, Lake County Board of Supervisors
From: Maria Valadez, Registrar of Voters
Subject: Authorization of Destruction of Records
Executive Summary:
Government Code section 26202 provide that the Board may authorize the destruction or disposition of any record, paper or document which is more than two years old.
Division 17 of the Elections Code authorizes the elections official the retention and preservation of election records.
The Registrar of Voters office requests your Boards’ approval to destroy the following records:
Affidavits of Registration and Voter Registration Indexes (EC 17100 - 171001) - 2016 and prior
Initiative and Referendum Petitions (EC 17200) - 2020 and prior
Precinct Supplies and Ballots (EC 17300 - 17306) - 2020 and prior
Recall Petitions (EC 17400) - 2020 and prio
Miscellaneous (VBM Applications) (EC 17504 - 17505) - 2020 and prior
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☒ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action:
It is recommended that your Board approve the destruction of documents by the Registrar of Voters office specified above.