Memorandum
Date: March 9, 2021
To: The Honorable Supervisor Sabatier, Chair, Lake County Board of Supervisors
On behalf of Lake County Sanitation Districts
From: Scott Harter, Special Districts Administrator
Jesus Salmeron, Special Districts Deputy Administrator-Fiscal
Subject: (Sitting as the Lake County Sanitation District Board of Directors) (a) Waive the competitive bidding process, pursuant to Lake County Code Section 2-38.2, based on the determination that competitive bidding would produce no economic benefit to the County; and (b) Authorize Special Districts Administrator/Assistant Purchasing Agent to issue a purchase order not to exceed $30,000 to Rockwell Solutions for the purchase of a Vaughan 40 HP Chopper Pump for Lift Station #19.
Executive Summary: (include fiscal and staffing impact narrative):
One of the 40 HP pumps inside of Lift Station #19, which pumps raw sewage from the North Lakeport area to the Northwest Treatment Plant is in need of repair. In order to remove the existing pump and keep the system running smoothly, a replacement pump is needed.
Our staff has made several attempts at obtaining quotes from multiple vendors, however, Rockwell Solutions is the main distributor for our particular area. Due to the unique nature of the goods and the lack of available vendors, we respectfully request your Board approves the purchase order for the 40 HP 480 VAC 3 Phase Chopper Pump.
If not budgeted, fill in the blanks below only:
Estimated Cost: $29,394.48 Amount Budgeted: $29,394.48 Additional Requested: 0 Future Annual Cost: 0
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☒ Public Safety ☒ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested? N/A
How long has Agreement been in place? N/A
When was purchase last rebid? N/A
Reason for request to waive bid? Competitive bidding would produce no economic benefit to the County
Recommended Action:
(a) Waive the competitive bidding process, pursuant to Lake County Code Section 2-38.2, based on the determination that competitive bidding would produce no economic benefit to the County; and (b) Authorize Special Districts Administrator/Assistant Purchasing Agent to issue a purchase order not to exceed $30,000 to Rockwell Solutions for the purchase of a Vaughan 40 HP Chopper Pump for Lift station #19.