Memorandum
Date: March 9, 2021
To: The Honorable Supervisor Sabatier, Chair, Lake County Board of Supervisors
From: Scott Harter, Special Districts Administrator
Jesus Salmeron, Special Districts Deputy Administrator- Fiscal
Subject: (Sitting as the Lake County Sanitation District Board of Directors) (a) Waive the competitive bidding process, pursuant to Lake County Code Section 2-38.2, based on the determination that competitive bidding would produce no economic benefit to the County; and (b) Authorize Special Districts Administrator/Assistant Purchasing Agent to issue a purchase order not to exceed $125,000 to Bogie’s Pump Systems for the purchase of a Fairbanks Morse 350 HP pump for Lift Station #1.
Executive Summary: (include fiscal and staffing impact narrative):
The existing 350 HP pump inside Lift Station #1, which pumps raw sewage from a portion of Clearlake to the Southeast Treatment Plant, is at the end of its useful life and has been pulled and sent in for repairs.
Once the pump was pulled, dismantled, and assessed it was found that the cost to order replacement parts to repair the pump is greater and more time consuming than the cost of ordering a new replacement pump.
Due to the size of the pump, the cost of repairs and the need for it to be operational for long term, heave use, our staff respectfully requests your Board approves the purchase order for the Fairbanks Morse 350 HP pump for Lift Station #1.
If not budgeted, fill in the blanks below only:
Estimated Cost: $124,626.35 Amount Budgeted: $124,626.35 Additional Requested: 0 Future Annual Cost: 0
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☒ Public Safety ☒ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested? N/A
How long has Agreement been in place? N/A
When was purchase last rebid? N/A
Reason for request to waive bid? Competitive bidding would produce no economic benefit to the County
Recommended Action:
(a) Waive the competitive bidding process, pursuant to Lake County Code Section 2-38.2, based on the determination that competitive bidding would produce no economic benefit to the County; and (b) Authorize Special Districts Administrator/Assistant Purchasing Agent to issue a purchase order not to exceed $125,000 to Bogie’s Pump Systems for the purchase of a Fairbanks Morse 350 HP pump for Lift Station #1.