Memorandum
Date: April 6, 2021
To: The Honorable Supervisor Sabatier, Chair, Lake County Board of Supervisors
On behalf of Lake County Sanitation Districts
From: Scott Harter, Special Districts Administrator
Jesus Salmeron, Special Districts Deputy Administrator-Fiscal
Subject: (a) Waive the formal bidding process, pursuant to Lake County Code Section 2-38.4, Cooperative Purchases. (b) Approve purchase of a 2021 Chevy 3500 Double Cab truck and authorize the Special Districts Administrator/Assistant Purchasing Agent to issue and sign a purchase order not to exceed $90,000 to Elk Grove Auto/Winner Chevrolet.
Executive Summary: The Department proposes using State Contract #1-18-23-20A which has utilized a competitive bid process to establish vehicle prices for the purchase of a 2021 Chevy 3500 Double Cab truck. This is a replacement for SD17X, which has a motor that is no longer functional and mileage that well exceeds 130,000 miles. This vehicle will be used primarily as a maintenance truck within the Southeast Regional Wastewater service area.
The District coordinated with Central Garage to utilize the State Contract for vehicle purchases. The State Contract is based on a competitive process Statewide and provides opportunity for local governments to recognize the same savings that are afforded to the State due to the volume purchasing of the State. This purchase was budgeted for the Fiscal Year 20/21 with sufficient funding to allow equipping the truck with tool boxes, radios, beacons, and other needed gear for the staff to fully utilize the vehicle, however, due to Covid related delays from the manufacturer the payment upon receipt of the vehicle may need to be processed in Fiscal Year 21/22.
If not budgeted, fill in the blanks below only:
Estimated Cost: $82,870.24 Amount Budgeted: $90,000 Additional Requested: N/A Future Annual Cost: N/A
Consistency with Vision 2028 and/or Fiscal ...
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