Memorandum
Date: April 13, 2021
To: The Honorable Bruno Sabatier, Chair, Lake County Board of Supervisors
From: Scott De Leon, Public Works Director
Subject: a) Approve Agreement for Federal Apportionment Exchange Program and State Match Program for California Department of Transportation - Non MPO County, Agreement No. X21-5914(122); and b) Adopt Resolution Authorizing and Directing the Chair of the Board of Supervisors to execute the Agreements for Federal Apportionment Exchange Program and State Match Program for California Department of Transportation - Non MPO County, Agreement No., and authorize the Chair to Sign the Resolution and Agreement
Executive Summary: (include fiscal and staffing impact narrative):
On March 18, 2021, the California Department of Transportation (Caltrans) notified the County of the opportunity to participate in the Optional RSTP Federal Exchange and State Match Program for FFY 2020/2021. The exchange amount is based on the County’s estimated FFY 2021 apportionments.
On an annual basis, the County has exchanged the Federal RSTP dollars for unrestricted State dollars which provide greater flexibility on the type and location of projects to be funded. The County continues to meet the criteria to exchange the 2020/2021 apportionments.
Caltrans has forwarded the Federal Apportionment Exchange and State Match Program Agreement for the County of Lake, which allows for the exchange of these funds
Should the Board approve this agreement, California Department of Transportation (Caltrans) now requires a Resolution Authorizing who may sign the agreement for the County in order to ratify the agreement. That Resolution is also included.
Recommendation
Staff recommends that the Board of Supervisors approve the attached Agreement exchanging Federal RSTP dollars for unrestricted State dollars and the Resolution authorizing the Chair to sign the agreement and authorize the chair to sign said agreement and resolution.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☐ Public Safety ☒ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action:
Staff recommends that the Board of Supervisors approve the attached Agreement exchanging Federal RSTP dollars for unrestricted State dollars and the Resolution authorizing the Chair to sign the agreement and authorize the chair to sign said agreement and resolution.