Memorandum
Date: April 20, 2021
To: The Honorable Bruno Sabatier, Chair, Lake County Board of Supervisors
From: Todd Metcalf, M.P.A.
Behavioral Health Services Director
Subject: (a) Waive the formal bidding process pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve Amendment 1 to the Agreement between the County of Lake and Sutter Center for Psychiatry for Acute Inpatient Psychiatric Hospital Services and Professional Services associated with Acute Inpatient Psychiatric Hospitalizations for Fiscal Year 2020-21 for a reduction in contract maximum from $250,000.00 to $100,000.00 and authorize the Board Chair to sign the Agreement.
Executive Summary: Attached for your approval is Amendment 1 to the Agreement between the County of Lake and Sutter Center for Psychiatry for Acute Inpatient Psychiatric Hospital Services and Professional Services associated with Acute Inpatient Psychiatric Hospitalization for Fiscal Year 2020-21. Sutter Center for Psychiatry provides emergency inpatient psychiatric services to clients referred by Lake County Behavioral Health Services (LCBHS) who require emergency inpatient psychiatric interventions to treat a psychiatric crisis or other acute mental health problem. These services are available in a 24-hour care, non-hospital setting to referred individuals in order to focus on a program of prompt intervention, assessment, and stabilization of the individual’s psychiatric crisis/episode either voluntarily or involuntarily. LCBHS is requesting to waive the formal bidding process, pursuant to Lake County Code Section 38.2 as it is not in the public interest due to the unique nature of goods or services. After further review, the services provided under this Agreement are forecasted to come out below the contract maximum; therefore, Lake County Behavioral Health Services (LCBHS) would like to decrease this Agreement by $150,000 and re-allocate these funds to other contracts within the same level of care.
If not budgeted, fill in the blanks below only:
Estimated Cost: $100,000 Amount Budgeted: $250,000 Additional Requested: $0 Future Annual Cost: TBD
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested? 38.2
How long has Agreement been in place? Ongoing
When was purchase last rebid? N/A
Reason for request to waive bid? Unique Nature of Goods/Services
Recommended Action: (a) Waive the formal bidding process pursuant to Lake County Code Section 38.2, as it is not in the public interest due to the unique nature of goods or services; and (b) Approve Amendment 1 to the Agreement between the County of Lake and Sutter Center for Psychiatry for Acute Inpatient Psychiatric Hospital Services and Professional Services associated with Acute Inpatient Psychiatric Hospitalizations for Fiscal Year 2020-21 for a reduction in contract maximum from $250,000.00 to $100,000.00 and authorize the Board Chair to sign the Agreement.