Memorandum
Date: April 13, 2021
To: The Honorable Bruno Sabatier, Chair, Lake County Board of Supervisors
From: Carol J. Huchingson, County Administrative Officer
Subject: Consideration of Amendment to the Uniform and Clothing Purchase Policy and Exhibit A, and Direct the Human Resources Director to Conduct the Meet and Confer Process with our Labor Representatives
Executive Summary: (include fiscal and staffing impact narrative):
Staff is recommending changes to the long standing Uniform and Clothing Purchase Policy which was last amended in 2018:
https://countyoflake.legistar.com/ViewReport.ashx?M=R&N=Text&GID=407&ID=3301077&GUID=9ABE85A3-EA93-46D8-AEA4-213023E2B725&Title=Legislation+Text
Recommended changes at this time reflect the current needs of departments and pricing increases in specified areas.
I. A new "General Provisions" section to the policy is proposed to be added:
(a) To clarify that items covered under this policy are not for personal use;
(b) To grant authority to department heads to determine frequency, given that wear and tear may differ widely by application. (Such determinations must be supported by budgeted appropriations);
(c) To clarify that in rare cases, where a purchase exceeds the maximum allowable, department heads will be responsible to cover this difference. (This happened recently with an order of customized items that could not be returned to the local vendor who produced them in good faith);
II. In addition, departments have requested adjustments to Exhibit A of the Uniform and Clothing Purchase Policy:
(a) Animal Care and Control is requesting approval to provide staff with Rain Coats and Rain Boots. Staff regularly works in inclement weather and requires these additional clothing items.
(b) Air Quality is requesting to change the Safety Boot allocation from a D to an A. They are also requesting the addition of safety pants to their list of approved purchases. These would be Nomex pants, which are requir...
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