Memorandum
Date: May 4, 2021
To: The Honorable Bruno Sabatier, Chair, Lake County Board of Supervisors on Behalf of CSA-20, Soda Bay
From: Scott Harter, Special Districts Administrator
Subject: Consideration of Contract Change Order No. 1 with Storesund Construction, Inc. for the Soda Bay CSA-20 Redwood Water Tanks Replacement Project, CalOES Disaster #4240 and Project Number 4240-40-36R, for an increase of $30,055.09 and a revised contract amount of $655,139.54.
Executive Summary: (include fiscal and staffing impact narrative):
Attached for the Board’s review is Contract Change Order #1 for the subject project. Contract Change Order (CCO) #1 addresses changes related to unsuitable subgrade conditions discovered during excavation and preparation of the foundations for the two new bolted steel tanks. There were unanticipated areas of weak soil under the former tanks which required additional excavation followed by the placement and compaction of suitable material.
A field order was given to proceed with the remediation work on a T&M basis. Work was performed by the contractor resulting in an increased cost of $30,055.09. This CCO proposes to formalize that field direction and increase the contract by the $30,055.09 resulting in a revised contract amount of $655,139.54.
This contract is funded by a FEMA/CalOES Hazard Mitigation Grant Program grant at a 75% grant/25% local match ratio. This CCO will not result in an increase beyond the approved grant amount.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☒ Public Safety ☒ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☒ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Staff recommends approval by the Board of Supervisors on behalf of CSA-20 Soda Bay of CCO #1 and that the Board authorize the Chair to execute CCO #1 for an increase of $30,055.09 and a revised contract amount of $655,139.54.