Memorandum
Date: May 11, 2021
To: The Honorable Bruno Sabatier, Chair, Lake County Board of Supervisors
From: Anita L. Grant, County Counsel
Subject: Consideration of Resolution Adopting a Continuous Record Retention and Destructive Schedule for the Office of County Counsel
Executive Summary: (include fiscal and staffing impact narrative):
I would appreciate your Board's approval of a record retention and destruction schedule to allow for the orderly retention, preservation, or disposal of documents. To support that process, I ask for your approval of my request that my office may destroy documents which are not required by law to continue to be maintained and which are no longer needed.
Under California law, such documents may be destroyed if approved by the Board of
Supervisors. I recommend that such destruction be authorized for specified records after the end of the retention periods listed in Exhibit A to the attached resolution. The retention periods are based upon the minimum retention periods as required by state and/or federal law for selected types of records maintained by my office.
If your Board agrees to my request, the attached resolution may be offered for approval.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
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How long has Agreement been in place?
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Recommended Action: Adopt Resolution Adopting a Continuous Record Retention and Destructive Schedule for the Office of County Counsel