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File #: 21-464    Version: 1 Name:
Type: Agreement Status: Agenda Ready
File created: 5/18/2021 In control: BOARD OF SUPERVISORS
On agenda: 6/8/2021 Final action:
Title: Approve Agreement between the County of Lake and Megabyte Systems Inc., for FY 2021-22 MPTS property tax system maintenance, Online Business Property Filing Licensing/Support and the Transient Occupancy Tax Licensing/Support in the amount of $197,368.13 and authorize the Chair to sign; and (b) Approve Web Services Addendum to the Agreement between the County of Lake and Megabyte Systems Inc. for FY 2021-22 online tax bills and e-payment processing services, in the amount of $4,601.14, and authorize the Chair to sign.
Sponsors: Treasurer-Tax Collector
Attachments: 1. Megabyte Agreement 21-22 Final.pdf
Memorandum


Date: May 18, 2021

To: The Honorable Bruno Sabatier, Chair, Lake County Board of Supervisors

From: Barbara Ringen, Treasurer-Tax Collector

Subject: Approve Agreement between the County of Lake and Megabyte Systems Inc., for FY 2021-22 MPTS property tax system maintenance, Online Business Property Filing Licensing/Support and the Transient Occupancy Tax Licensing/Support in the amount of $197,368.13 and authorize the Chair to sign; and (b) Approve Web Services Addendum to the Agreement between the County of Lake and Megabyte Systems Inc. for FY 2021-22 online tax bills and e-payment processing services, in the amount of $4,601.14, and authorize the Chair to sign.

Executive Summary: (include fiscal and staffing impact narrative):

The 2021-22 Megabyte Property Tax System maintenance contract, database support and web services addendums are presented herein for your consideration and approval.

The MPTS Property Tax System Maintenance Agreement includes software maintenance, database administration, user training, Online Business Property Filing Licensing/Support and Transient Occupancy Tax Licensing/Support. The Maintenance Agreement for fiscal year 2021-22 is $197,368.13. The Web Services addendum provides online tax bills and e-payment processing for an additional $4,601.14.

These expenditures are offset by the Tax Cost fee of $20 for delinquent 2nd installments. Primary users of the system are the Tax Collector, Auditor and the Assessor. Additional users include Special Districts, Community Development and Information Technology. The county has more than 150 registered users on the system and provides online public access via the Tax Collector's website.



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