Memorandum
Date: July 15, 2021
To: The Honorable Bruno Sabatier, Chairman, Lake County Board of Supervisors
From: Brian L. Martin, Sheriff/Coroner
Subject: Approve the Extension of Food Services Agreement with Trinity Services Group Inc., to supervise the preparation and service of meals at the Lake County Jail/Hill Road Facility and authorize the Sheriff to sign the letter for the CPI increase.
Executive Summary:
On March 15, 2016, the Sheriff’s Department was authorized to enter into contract negotiations with Trinity Services Group, Inc. to provide supervision of the preparation and service of meals at the Lake County Jail/Hill Road Facility. This contract is for a period of 3 years with the option of one (1) year extensions. We have entered our fifth year of this contract.
In accordance with the Trinity Contract, meal prices shall be adjusted annually, effective on the anniversary date of the contract, by an amount equal to the change in the Bureau of Labor Statistics, Consumer Price Index, All Urban Consumers, U.S. City Average, Food Away From Home. Due to the increase in the CPI, Trinity adjusted the price per meal. The CPI increase requires approval of the attached document
FISCAL IMPACT (Narrative): Funding in the amount of $550,000 is allocated in the Sheriff/Jail budget 2301 object code 13.00.
STAFFING IMPACT (if applicable): Without the use of Trinity, we would be required to hire kitchen staff to supervise the incarcerated workers, if any incarcerated workers were available.
If not budgeted, fill in the blanks below only:
Estimated Cost: 550,000__ Amount Budgeted: 550,000_ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☒ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Approve the Extension of Food Services Agreement with Trinity Services Group Inc., to supervise the preparation and service of meals at the Lake County Jail/Hill Road Facility and authorize the Sheriff to sign the letter for the CPI increase.