Memorandum
Date: July 15, 2021
To: The Honorable Bruno Sabatier, Chairman, Lake County Board of Supervisors
From: Brian L. Martin, Sheriff/Coroner
Subject: Approve additional lift gate charges in the amount of $300.00 from the purchase of kitchen equipment from Cook's Supply
Executive Summary: On May 25, 2021, your Board approved the purchase of a Tilting Skillet and Planetary Mixer from Cook's Supply. After the purchase order was issued and prior to the shipment of these items, it was determined that an additional charge of $150.00 per item would be charged due to the lack of a forklift at the jail facility to offload the order.
The department forklift was inspected by an outside contractor and it was determined to be unfit for use. The forklift did not meet minimum requirements of the California Occupational Safety and Health Administration. Staff contacted a forklift repair company to attempt to bring the forklift up to code, however the vendor was unable to find the necessary parts to make the forklift safe. The forklift has been taken out of service and is no longer available for use. As a result, extra expenses have occurred resulting in these charges.
If not budgeted, fill in the blanks below only:
Estimated Cost: _300.00___ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☒ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☐ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action: Approve additional lift gate charges in the amount of $300.00 from the purchase of kitchen equipment from Cook's Supply