Memorandum
Date: July 21, 2021
To: The Honorable Bruno Sabatier, Chair, Lake County Board of Supervisors
From: Scott De Leon, Public Works Director
Subject: Approve Plans and Specifications for the Hazard Mitigation Grant Program, Lake County Culvert Upgrades 3, FEMA-5189-FM-CA Culvert Replacement Project Various County Roads, Bid No. 21-04
Executive Summary: (include fiscal and staffing impact narrative):
The Plans and Specifications for the Hazard Mitigation Grant Program, Lake County Culvert Upgrades 3 Project are complete and a copy has been filed with the Clerk of the Board.
The construction estimate is approximately $363,388.00
The California Governor’s Office of Emergency Services (Cal EOS) provides funds to eligible projects through the FEMA Fire Management Assistance/Hazard Mitigation Grant Pilot Program. Therefore, this project is 75% funded for construction with Cal EOS funding, along with 25% local matching funds.
Staff recommends that the Board of Supervisors approve the Plans and Specifications and authorize the Public Works Director / Assistant Purchasing Agent to advertise for bids once authorization to proceed with construction phase is received from Cal EOS.
Note: To minimize reproduction costs, the original documents are attached to the Clerk’s copy of the original cover memo and only a copy of this memo is furnished to each individual board member
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 and/or Fiscal Crisis Management Plan (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☒ Public Safety ☒ Infrastructure ☐ Technology Upgrades
☐ Economic Development ☒ Disaster Recovery ☐ County Workforce ☐ Revenue Generation
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake ☐ Cost Savings
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested?
How long has Agreement been in place?
When was purchase last rebid?
Reason for request to waive bid?
Recommended Action:
Staff recommends that the Board of Supervisors approve the Plans and Specifications and authorize the Public Works Director / Assistant Purchasing Agent to advertise for bids once authorization to proceed with construction phase is received from Cal EOS.