Memorandum
Date: September 28, 2021
To: The Honorable Bruno Sabatier, Lake County Board of Supervisors
From: Lars Ewing, Public Services Director
Subject: a) Accept Bid from Con-Wal, Inc. for a tarpARMOR Tarp Deployment System at the Eastlake Landfill and Authorize the Public Services Director/Assistant Purchasing Agent to sign a Purchase Order to Con-Wal, Inc. for an amount not to exceed $110,000; and b) Approve budget transfer in BU4121 to increase object code 62.74 equipment-other and authorize the Chair to sign
Executive Summary:
The Eastlake Landfill in Clearlake uses a polypropylene fabric tarp to temporarily cover garbage disposed in the landfill to control wind-blown litter, scavengers, and other impacts of leaving garbage exposed. The tarp is rolled out over the compacted garbage at the end of each operating day with a tarp deployment system attached to a compactor. The existing tarp deployment system is over twenty years old and is in need of replacement.
On July 23, 2021, the Public Services Department published Invitation for Bids No. 21-09 for a new tarp deployment system. Two (2) bids were received and the low bidder was Con-Wal, Inc. in the amount of $106,674.63. Attached for the Board’s review is the bid tabulation.
Public Services budgeted $100,000 in the FY 21/22 capital asset account for a new tarp deployment system. Because the bids exceed the budgeted amount, should your Board approve the purchase it is necessary to complete a budget transfer to appropriate additional funds for the equipment purchase. Funds are proposed to come out of the solid waste equipment maintenance account, 17-00, and be deposited into the capital asset account, 62-74.
If not budgeted, fill in the blanks below only:
Estimated Cost: $106,674.63 Amount Budgeted: $100,000 Additional Requested: $10,000 Future Annual Cost: 0
Consistency with Vision 2028 (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☒ Public Safety ☐ Disaster Prevention, Preparedness, Recovery
☐ Economic Development ☒ Infrastructure ☐ County Workforce
☐ Community Collaboration ☒ Business Process Efficiency ☐ Clear Lake
Recommended Action:
A) Accept the Bid from Con-Wal, Inc. for a tarpARMOR Tarp Deployment System at the Eastlake Landfill and Authorize the Public Services Director/Assistant Purchasing Agent to sign a Purchase Order to Con-Wal, Inc. for an amount not to exceed $110,000; and
B) Approve budget transfer in BU4121 to increase object code 62.74 equipment-other and authorize the Chair to sign.