Memorandum
Date: September 28, 2021
To: The Honorable Lake County Board of Supervisors
From: E.J. Crandell, District 3 Supervisor
Subject: (a) Waive formal bidding process pursuant to section 2-30 8.2 of the County Purchasing Ordinance due to the unique goods and services; and, (b) Approve a Two-Year Lease of nineteen (19) Automated License Plate Reader cameras from Flock Group Inc., 1170 Howell Mill Rd., NW., Suite 210, Atlanta, GA 30318, in an amount not to exceed $52,250 for Year One and $47,500 for Year Two, and authorize the Chair to sign
Executive Summary:
Using a portion of my FY 2021-2022 discretionary fund, I am proposing the deployment of solar powered surveillance cameras, to be installed in areas heavily impacted by illegal dumping and other unlawful activities in District 3. Ingress and egress cameras placed at critical locations will capture vehicle license plate information, using Automated License Plate Reader (ALPR) technology. Cameras also capture date, time, location and vehicle details. Alerts are sent to local law enforcement, in live time, regarding stolen vehicles and vehicles associated with missing persons. Data is stored for 30 days and can be searched to determine if known vehicles have passed cameras. Only government agencies can access the data.
I am proposing to use the same vendor the Sheriff recently obtained Board approval to use (June 15, 2021 for 26 cameras), known as Flock Group, Inc. Flock charges an annual flat rate lease per camera of $2500. Cameras are wireless, free of infrastructure set up, and have the option for solar power.
The Sheriff requested and received Board approval to waive the formal bidding process pursuant to Section 2-30 8.2 of the County Purchasing Ordinance due to the unique nature of the services. The Flock system is a unique service with cameras operating elsewhere in Lake County and I am requesting the same consideration.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☒ Public Safety ☐ Disaster Prevention, Preparedness, Recovery
☒ Economic Development ☐ Infrastructure ☐ County Workforce
☒ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake
Recommended Action:
(a) Waive formal bidding process pursuant to section 2-30 8.2 of the county Purchasing
Ordinance due to the unique goods and services; and,
(b) Approve a Two-Year Lease For nineteen (19) Automated License Plate Reader cameras from Flock Group Inc., 1170 Howell Mill Rd., NW., Suite 210, Atlanta, GA 30318, in an amount not to exceed $52,250 for Year One and $47,500 for Year Two, and authorize the Chair to sign.