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File #: 22-429    Version: 1 Name:
Type: Action Item Status: Agenda Ready
File created: 4/26/2022 In control: BOARD OF SUPERVISORS
On agenda: 5/3/2022 Final action:
Title: a) Rescind the Wireless-Communications Devices Policies; and b) Approve the Smartphone Stipend Policy
Sponsors: Administrative Office
Attachments: 1. 29 WIRELESS COMMUNICATION POLICY_Current, 2. 29_SMARTPHONE STIPEND POLICY_REVISED 05032022 1, 3. Cell Phone Stipend form_revised04262022
Date Ver.Action ByActionResultAction DetailsMeeting DetailsVideo
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Memorandum


Date: May 3, 2022

To: The Honorable Lake County Board of Supervisors

From: Susan Parker, Interim County Administrative Officer

Subject: (a) Rescind the Wireless-Communications Devices Policies; and (b) Approve the Smartphone Stipend Policy

Executive Summary:

(a) I am asking your Board to rescind the current Wireless-Communications Devices Policies, which was last updated on December 4, 2007. Personal Smartphones are now the device utilized for communication, enabling the user access to email, text messaging and to join remote meetings online. A policy has been created to address Smartphone use and its stipend guidelines.

(b) The purpose of the Smartphone Stipend Policy is to provide a smartphone monetary stipend to specific County employees who have demonstrated the need to utilize such a device on a regular basis as part of their job duties. The specific group of County employees eligible for the stipend shall be limited to members of the Board of Supervisors, Elected Officials, Department Heads, and County Management employees who have demonstrated such a need and have been approved for the stipend by their Department Head.

The County stipend form has been updated so the Department Head can approve their own management staff and the County Administrative Officer only approves special requests for non-management employees.

4/26/22 - There were some revisions made to the policy at the request of Supervisor Sabatier after this item was pulled and continued to the May 3, 2022 meeting.

The following sections were added:

Definition

Smartphone: A mobile phone that performs many of the functions of a computer, having a touchscreen interface and internet access for phone, text, email, and virtual meeting capability.

Rationale

Note: A personal smartphone used to conduct public business is subject to disclosure under the Public Records Act.

Stipend

F. Termination: Department Head may terminate the stipend for employees with specific...

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