Memorandum
Date: May 17, 2022
To: The Honorable E.J. Crandell, Chair, Lake County Board of Supervisors
From: Lars Ewing, Public Services Director
Subject: Authorize the Public Services Director to Issue a Purchase Order to Garland Company for Roofing Materials not to exceed $249,323.11.
Executive Summary: On May 3, 2022 your Board approved a construction contract to replace the Courthouse roof. As discussed at that time, the materials for this project are to be purchased separately since doing so provides the County with a cost savings as well as the ability to best control the materials.
Staff proposes to purchase the materials through the State CMAS (California Multiple Award Schedules) Procurement Contract # 4-20-56-0006B. By approving this purchase your board concludes that it is in accordance with the “Cooperative Purchases” section of the Lake County Code (Section 2-38.4), which states that competitive bidding requirements shall be deemed fulfilled when materials have been competitively bid and awarded by another awarding authority that is a government agency, an entity constituted for a government purpose, or a cooperative purchasing authority.
The project is funded through Budget Unit 1778, Capital Projects, which has sufficient appropriations to support this purchase.
If not budgeted, fill in the blanks below only:
Estimated Cost: $250,000.00 Amount Budgeted: $249,323.11 Additional Requested: ___0____ Future Annual Cost: __0_____
Consistency with Vision 2028 (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☒ Public Safety ☒ Disaster Preparedness, Prevention, Recovery
☒ Economic Development ☒ Infrastructure ☒ County Workforce
☒ Community Collaboration ☒ Business Process Efficiency ☐ Clear Lake
If request for exemption from competitive bid in accordance with County Code Chapter 2 Sec. 2-38, fill in blanks below:
Which exemption is being requested? As authorized under 2-38.4 - Cooperative Purchases
How long has Agreement been in place? Contract was awarded on 1/27/2020
When was purchase last rebid? 2020
Reason for request to waive bid? Not in the public interest
Recommended Action: Authorize the Public Services Director to issue a purchase order to Garland Company for Roofing Materials not to exceed $249,323.11.