Memorandum
Date: July 26, 2022
To: The Honorable Lake County Board of Supervisors
From: Scott De Leon, Public Works Director
Subject: Approve Amendment Two to Agreement between the County of Lake and Drake Haglan/ Dewberry, Inc. for the Upper Wolf Creek Bridge at Wolf Creek Bridge Replacement Project in Lake County, California for an increase of $63,987.00 and an overall contract amount of $513,892.00 and authorize the chair to sign
Executive Summary:
On February 2, 2016, the Department of Public Works entered into an Agreement with Drake Haglan and Associates, Inc. for Engineering Services for the Upper Wolf Creek at Wolf Creek Road Bridge Replacement Project in Lake County, CA. The Agreement was modified by Amendment One to allow for an extension of the contract term, and substitution of key personnel required during the design phase of this project. This engineering services contract has been reassigned from Drake Haglan Inc. to Dewberry Inc., as the former corporation has been acquired by the latter.
Amendment Two will add additional engineering design services involved with the relocation of utilities including those of PG&E, AT&T, and water mains belonging to Lake County Special Districts. Amendment Two will provide for the additional effort required for Task 5, “Final Design Engineering”, Task 8, “Utility Relocation Coordination”, and Task 12, “Water Line Relocation and Design”. A fixed fee and other direct costs are included for this additional scope of work. Caltrans has concurred with this amendment and associated costs are eligible for reimbursement. As a result of this amendment, the contract amount will be increased as indicated below by task and by bridge:
Summary by Task Additional Fee Not to Exceed
Task 5 - Final Design Engineering (Upper Wolf Creek) $18,363.00
Task 8 - Utility Relocation Coordination (Upper Wolf Creek) $6,712.00
Task 12 - Water Line Relocation and Design (Upper Wolf Creek) $24,869.00
Other Direct Costs $9,048.00
Fixed Fee $4,995.00
Summary by Bridge Additional Fee Not to Exceed
Cache Creek Bridge at Chalk Mountain Road $0.00
Upper Wolf Creek Bridge at Wolf Creek Road $63,987.00
Total $63,987.00
This project is 100% funded for construction with state and federal funds. The Federal Highway Administration (FHWA) and Caltrans offer Federal Highway Bridge Program (HBP) funds and California Toll Credit funds to eligible projects. The FHWA, in an agreement with Caltrans, provides for the use of toll credits in lieu of local matching funds.
If not budgeted, fill in the blanks below only:
Estimated Cost: _ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Consistency with Vision 2028 (check all that apply): ☐ Not applicable
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☐ Economic Development ☒ Infrastructure ☐ County Workforce
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake
Recommended Action:
Staff recommends that the Board of Supervisors approve Amendment Two to the Agreement for Engineering Services for Two (2) Bridge Replacement Projects in Spring Valley Subdivision in Lake County, CA, with Dewberry, Inc. in the amount not to exceed $513,892.00 (an increase of $63,987.00) and authorize the Chairman to execute said Amendment.