Memorandum
Date: 2-14-23
To: The Honorable Lake County Board of Supervisors
From: Mireya G. Turner, Community Development Director
William Collins, Chief Building Official
Marcus Beltramo, Code Enforcement Manager
Subject: Approve First Amendment to Agreement between County of Lake and TruePoint Solutions for as-needed permitting software services, in the amount of $19,965.00 and authorize the Chair to sign.
Executive Summary: Staff requests to extend the contract with TruePoint Solutions for as-needed permitting software services used for the configuration, troubleshooting and upkeep of the Community Development Department’s permitting software, Accela. While the additional funding will put us over $25,000 in total cost for FY22/23, Staff requests the Board consider section 2-38.2(3) of the Lake County Code which provides an exception to competitive bidding is appropriate in this instance. Due to the added cost of the time it would take for a new service provider to get up to speed with what the County needs from Accela as well as staff time updating the new service provider, starting with a new provider at this point would produce no economic benefit to the County.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Purchasing Considerations (check all that apply): ☒ Not applicable
☐ Fully Article X. <https://library.municode.com/ca/lake_county/codes/code_of_ordinances?nodeId=COOR_CH2AD_ARTXPU_S2-38EXCOBI>- and/or Consultant Selection Policy <http://lcnet.co.lake.ca.us/Assets/Intranet/Policy/Policies+$!26+Procedures+Manual/Ch4_2021v2.pdf>-Compliant (describe process undertaken in “Executive Summary”)
☐ Section 2-38 <https://library.municode.com/ca/lake_county/codes/code_of_ordinances?nodeId=COOR_CH2AD_ARTXPU_S2-38EXCOBI> Exemption from Competitive Bidding (rationale in “Executive Summary,” attach documentation, as needed)
☐ For Technology Purchases: Vetted and Supported by the Technology Governance Committee <http://lcnet.co.lake.ca.us/Assets/Intranet/Intranet+Forms/Information+Technology/AdvPlan.pdf> (“Yes,” if checked)
☐ Other (Please describe in Executive Summary)
Consistency with Vision 2028 <http://www.lakecountyca.gov/Government/Directory/Administration/Visioning/Vision2028.htm> (check all that apply): ☐ Not applicable
☒ Well-being of Residents ☒ Public Safety ☒ Disaster Prevention, Preparedness, Recovery
☐ Economic Development ☐ Infrastructure ☐ County Workforce
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake
Recommended Action: Staff recommends the Board of Supervisors approve the First Amendment to the Agreement between the County of Lake and Truepoint Solutions for as needed services up to $19,965.00, and authorize the Chair to sign.