Memorandum
Date: February 6, 2023
To: The Honorable Lake County Board of Supervisors
From: Shane French, Information Technology Director
Subject: Approve the addition of a fixed asset titled ‘Network Datacenter Switches’ in 2023-2024 Capital Asset Listing in the amount of $24,865.95 and lower ‘Dell PowerEdge servers’ fixed asset by same amount.
Executive Summary:
The Information Technology Department was allocated $100,000 for server replacements in our datacenter this fiscal year. We have purchased the servers, and have leftover funding that we would like to use for networking infrastructure upgrades to support the server connections. We have received a quote for a suitable network switch configuration that will integrate well and provide performance benefits.
We are requesting that your Board approve the addition of a fixed asset titled ‘Network Datacenter Switches.’ The cost of the item is $24,865.95. There are sufficient funds in account 001-1904-719.62-71 to cover this purchase; no additional funds are being requested. The purchase would be made using a competitive ‘piggyback’ contract vehicle.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Purchasing Considerations (check all that apply): ☐ Not applicable
☒ Fully Article X. <https://library.municode.com/ca/lake_county/codes/code_of_ordinances?nodeId=COOR_CH2AD_ARTXPU_S2-38EXCOBI>- and/or Consultant Selection Policy <http://lcnet.co.lake.ca.us/Assets/Intranet/Policy/Policies+$!26+Procedures+Manual/Ch4_2021v2.pdf>-Compliant (describe process undertaken in “Executive Summary”)
☒ Section 2-38 <https://library.municode.com/ca/lake_county/codes/code_of_ordinances?nodeId=COOR_CH2AD_ARTXPU_S2-38EXCOBI> Exemption from Competitive Bidding (rationale in “Executive Summary,” attach documentation, as needed)
☒ For Technology Purchases: Vetted and Supported by the Technology Governance Committee <http://lcnet.co.lake.ca.us/Assets/Intranet/Intranet+Forms/Information+Technology/AdvPlan.pdf> (“Yes,” if checked)
☐ Other (Please describe in Executive Summary)
Consistency with Vision 2028 <http://www.lakecountyca.gov/Government/Directory/Administration/Visioning/Vision2028.htm> (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Disaster Prevention, Preparedness, Recovery
☐ Economic Development ☒ Infrastructure ☐ County Workforce
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake
Recommended Action:
Approve the addition of a fixed asset titled ‘Network Datacenter Switches’ in 2023-2024 Capital Asset Listing in the amount of $24,865.95 and lower ‘Dell PowerEdge servers’ fixed asset by same amount.