Memorandum
Date: February 6, 2024
To: The Honorable Lake County Board of Supervisors
From: Pam Samac, Director of Human Resources
Subject: (a) Waive the Competitive Bidding Process pursuant to section 2-38.2(2) as it is not in the public’s interest due to the unique nature of the goods or services; and (b) Approve Agreement between the County of Lake and ExamWorks, LLC for Independent Medical Examinations and Peer Review Services with an amount not to exceed $25,000 per fiscal year and authorize the Chair to sign
Executive Summary:
It is the County of Lake’s responsibility to determine an industrial disability retirement in accordance with Government Code sections 21154 and 21156. Disability and industrial disability determination for safety employees is made by the local safety agency. Exam Works, LLC will facilitate medical assessment services including but not limited to independent medical examinations and peer review services to obtain competent medical opinion. This will help the County of Lake determine if an Industrial Disability Retirement should be approved or denied. Exam Works has different specialist doctors and multiple locations in California.
Additionally, this vendor is closest to proximity to the County of Lake.
Attached for your Board’s consideration is the agreement with ExamWorks, LLC
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Purchasing Considerations (check all that apply): ☐ Not applicable
☐ Fully Article X. <https://library.municode.com/ca/lake_county/codes/code_of_ordinances?nodeId=COOR_CH2AD_ARTXPU_S2-38EXCOBI>- and/or Consultant Selection Policy <http://lcnet.co.lake.ca.us/Assets/Intranet/Policy/Policies+$!26+Procedures+Manual/Ch4_2021v2.pdf>-Compliant (describe process undertaken in “Executive Summary”)
☐ Section 2-38 <https://library.municode.com/ca/lake_county/codes/code_of_ordinances?nodeId=COOR_CH2AD_ARTXPU_S2-38EXCOBI> Exemption from Competitive Bidding (rationale in “Executive Summary,” attach documentation, as needed)
☐ For Technology Purchases: Vetted and Supported by the Technology Governance Committee <http://lcnet.co.lake.ca.us/Assets/Intranet/Intranet+Forms/Information+Technology/AdvPlan.pdf> (“Yes,” if checked)
☐ Other (Please describe in Executive Summary)
Consistency with Vision 2028 <http://www.lakecountyca.gov/Government/Directory/Administration/Visioning/Vision2028.htm> (check all that apply): ☐ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Disaster Prevention, Preparedness, Recovery
☐ Economic Development ☐ Infrastructure ☒ County Workforce
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake
Recommended Action: (a) Waive the Competitive Bidding Process pursuant to section 2-38.2(2) as it is not in the public’s interest due to the unique nature of the goods or services; and (b) Approve Agreement between the County of Lake and ExamWorks, LLC for Independent Medical Examinations and Peer Review Services with an amount not to exceed $25,000 per fiscal year and authorize the Chair to sign.