Memorandum
Date: February 27, 2024
To: The Honorable Lake County Board of Supervisors
From: Rob Howe, Sheriff/Coroner/Director of Emergency Services
Subject: (A) Approve the purchase of 5 Motorola radios from the Sheriff/OES budget 2704, object code 62.74 and (B) Authorize the Sheriff to issue a Purchase Order to Command Communications in an amount not to exceed $45,000.
Executive Summary: The Lake County Sheriff’s Department is currently using Motorola APX4000 VHF Analog/Digital portable radios. Interoperability needs have been identified for the ability to communicate on UHF and 700/800/900 MHz systems as well as our VHF system during the times we are receiving or providing mutual aid. Funds were secured through Homeland Security and a Request for Bids was issued on February 1, 2024. The Request for Bids was sent to three vendors, Day Wireless, Advanced Communications/Precision Wireless, and Command Communications. Two bids were received and are attached for your review along with a copy of the RFQ. There is current funding in the Sheriff/OES budget in the amount of $45,000. The Lake County Sheriff’s Department has identified the Motorola APX8000 as the only multiband portable radio that is compatible with our existing VHF system and programming capabilities.
If not budgeted, fill in the blanks below only:
Estimated Cost: ________ Amount Budgeted: ________ Additional Requested: ________ Future Annual Cost: ________
Purchasing Considerations (check all that apply): ☒ Not applicable
☐ Fully Article X. <https://library.municode.com/ca/lake_county/codes/code_of_ordinances?nodeId=COOR_CH2AD_ARTXPU_S2-38EXCOBI>- and/or Consultant Selection Policy <http://lcnet.co.lake.ca.us/Assets/Intranet/Policy/Policies+$!26+Procedures+Manual/Ch4_2021v2.pdf>-Compliant (describe process undertaken in “Executive Summary”)
☐ Section 2-38 <https://library.municode.com/ca/lake_county/codes/code_of_ordinances?nodeId=COOR_CH2AD_ARTXPU_S2-38EXCOBI> Exemption from Competitive Bidding (rationale in “Executive Summary,” attach documentation, as needed)
☐ For Technology Purchases: Vetted and Supported by the Technology Governance Committee <http://lcnet.co.lake.ca.us/Assets/Intranet/Intranet+Forms/Information+Technology/AdvPlan.pdf> (“Yes,” if checked)
☐ Other (Please describe in Executive Summary)
Consistency with Vision 2028 <http://www.lakecountyca.gov/Government/Directory/Administration/Visioning/Vision2028.htm> (check all that apply): ☒ Not applicable
☐ Well-being of Residents ☐ Public Safety ☐ Disaster Prevention, Preparedness, Recovery
☐ Economic Development ☐ Infrastructure ☐ County Workforce
☐ Community Collaboration ☐ Business Process Efficiency ☐ Clear Lake
Recommended Action: (A) Approve the purchase of 5 Motorola radios from the Sheriff/OES budget 2704, object code 62.74 and (B) Authorize the Sheriff to issue a Purchase Order to Command Communications in an amount not to exceed $45,000.