Title
Body
MEMORANDUM
TO: Board of Supervisors
FROM: Scott De Leon, Public Works Director
DATE: September 26, 2017
SUBJECT: Approve Amendment Two to Agreement between the County of Lake and Quincy Engineering Inc. for Final Design and Right-of-Way Services for the South Main Street and Soda Bay Road Corridor Improvement Project in Lake County, California for an increase of $162,843.73; and authorize the Chair to sign.
EXECUTIVE SUMMARY: On February 24, 2015, the Department of Public Works entered into an Agreement with Quincy Engineering, Inc. for Final Design and Right-of-Way Services for the South Main Street and Soda Bay Road Corridor Improvement Project in Lake County, CA. The Agreement was modified by Amendment One on July 7, 2015 to allow for staff substitution and sub-consultant cost reduction.
As the project development has progressed, challenges have been encountered which could not have been foreseen as part of the original scope and which have necessitated certain changes in the project development and design approach. These changes required additional level of effort on the part of Quincy and its sub-consultants and require an increase in the contract amount. However, certain tasks can be eliminated since their scope is no longer needed and certain task budgets can be reduced to reflect the efficiencies in performing these tasks. As a result, budget balances from these tasks are proposed to be re-allocated to other tasks to offset the required increases. Also, Amendment Two provides for re-assignment of certain task activities as one team member is no longer available and another team member is qualified to perform these activities. Additionally, Amendment Two establishes Sub-task 6.1.7, and its budget and scope, to better track associated activities.
EXHIBIT "D" of Amendment Two provides a detail sheet that clearly identifies each affected task, task budget augmentation, task budget reduction, and task budget re-allocation. Caltrans has...
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